I started the reorganization because I had overflowed items from my office into my guest and master bedroom.
These mainly were items that I wanted off my desk or didn’t have a home for, so I moved them out of the way and into other rooms.
I was tired of having things all over the place and moving them when guests were using the guest bedroom.
So, I decided to tackle the project of reorganizing my office, pulling those things out of the places they didn’t belong, and finding everything a new home in my office.
So, I broke it down into pieces, very, very small pieces.
This is what my to-do list for this project initially looked like:
I knew I wanted to sort items into boxes to help figure out what needed to go where. So you see the categories like pens, pencils, post-it notes, paper and binder clips, a box for small items, and a box for larger items.
And you can see I allowed myself 2 hours to sort through the things from my master bedroom and 3 hours for the guest bedroom. While I purposely guestimated more time than I needed, I was very surprised to find I drastically overestimated the time required to sort those items.
Sorting the items from the master bedroom took me 20 minutes, and the guest bedroom items took me 40 minutes.
It seemed like such a huge task to sort those items! I was sure it was going to take a while.
That’s why I broke it down, so that it didn’t feel like a huge, overwhelming project that had to be completed immediately. Instead, I could just focus on one small task at a time.
Once I sorted my closet, desk, and other randomly placed items into my boxes, my office looked like this:
As you can see, I had a rather large mess lot of items to put away again. I did wonder what I got myself into, but I took a breath and tackled one part at a time.
Putting everything away did take longer than I anticipated, but I had the project started. It felt doable because I broke it down into working a couple of hours here and an hour there.
It looked like this:
And finally this:
But what does this have to do with you?
A project is anything that takes more than 1 step to complete.
Break every project into smaller, manageable steps.
For me, sorting through items in 20-minute increments made it very doable and easy to get started. I felt like I was making progress.
Again, break your projects and goals down into smaller steps.
And, if I wasn’t the type of person that could organize my office like that, I could hire someone to help me out. There are many very talented professional organizers out there that could have come in and helped me sort through everything and ensure the project was finished and done well.
If you need help figuring out how to break a project into smaller steps, hire someone to help you with that.
A project like “cleanup/organize office” feels enormous and unmanageable, but “do this 20-minute step” is much more doable, and you can wrap your head around it.
Everyone’s situation is different, so if you want some help in this area, reach out, and let’s talk.
For example, I schedule most of my social media a month at a time. So, it doesn’t HAVE to be done until the last week of the month, but if I don’t get to it for some reason, then the first week of the following month won’t have posts until I’m able to get to it.
To prevent this, I schedule creating my social media posts for the third week of the month instead of the last week. This way, if I don’t get to it for some reason, I can do it the following week with few issues.
I called it a “Controlled Failure Point.”
The idea of a controlled failure point is to have points of failure that cause minimal ripple effects.
In my social media post example, if something needs to give on the third week of the month, that can be it, and the only repercussion is it’s a higher priority task the following week.
It might feel wrong to plan for things to go a bit off the rails, but this is how you prepare for the things you can’t plan for.
You have nothing to lose and sanity to gain.
If you’re wondering what your “Controlled Failure Point” might look like, ask a question in the comments below.
How do you make sure all the projects and goals that you want to achieve get done?
This is a question I was recently asked by someone who is ambitious but lacks infinite time.
Okay, so we all lack infinite time.
She has multiple ideas and projects that she wants to do this year. She wants to move forward with all of them now. But she knows if she does that, it might be too much for her audience at once (not to mention her).
This is where a marketing calendar comes in.
Start by looking at your goals for 2021 and then make a list of all the projects you want to do, events you want to host/create, and things you want to promote, and put them on your marketing calendar.
It doesn’t have to be super detailed, you can make it simple.
Next, think about how long each idea/project/goal needs for prep time, promo time, and delivery time.
Not everything has every category.
For example, you might decide that you’re spending one week in March to promote your already created freebie. There is prep for that (writing the promotional social media posts and scheduling them). There’s the time you’re promoting it and staying engaged with those posts, but there isn’t any delivery time because that’s automated.
While you’re promoting the freebie, you can work on the prep for a project you’ll be promoting in April.
I walked my Next Level Business Mastermind clients through this process during our 2021 Planning retreat.
Creating a marketing calendar helped them know what to expect in the upcoming year.
It also prevents finishing up one project and then quickly trying to determine what you want to do next so you can get it prepared and out there.
Instead, they know what is on their agenda for the year, and what needs to be done in the background while promoting something else.